The House Committee will determine and publish the hours during which the Club will remain open, and shall have authority to close any of the Club rooms at any time.
Regulations governing the use of the Clubhouse shall be under the control of the House Committee, including charges for supplies or services in any department. Such charges shall be uniform for all members.
On the first day of each month (or as soon thereafter as may be practicable), a statement of accounts shall be mailed to each member.
The House Committee may adopt and enforce such rules, regulations and policies from time to time as it may deem advisable with respect to further notices to be given and action to be taken in all cases of delinquency in payment of any indebtedness of a member, provided that no member shall be suspended or expelled for non-payment of any indebtedness to the Club, except by action of the Council under the provision of Article XIV of the Constitution.
Checks may be cashed by members for an amount not exceeding one hundred fifty dollars in one day, when presented in person by a member before 11 p.m. This privilege may be withdrawn or altered by the House Committee.
Cash payments for Club services are not permitted. All charges must be signed for. The use of credit cards to settle accounts is permitted for guests of members residing in the Clubhouse, and for members who live outside the United States.
Room reservations must be cancelled 24 hours in advance of date of arrival or the entire room charge will be placed on the monthly statement. Reservations for Club functions must be cancelled with the office at least two business days prior to the event. Charges for ticketed events outside the Clubhouse and for related transportation are not refundable unless the reservation can be resold to another member.
The Clubhouse is intended for the exclusive use of members and their guests. Members may sponsor guests to occupy the Club's guestrooms, subject to availability, who may then utilize the facilities and services of the Clubhouse during their stay. Members may also register non-resident guests for limited periods, as provided by Rules adopted by the Council. Other guests of members may only use the Clubhouse when accompanied by a member, and absent members may not authorize visitors to attend events, receive services or incur charges. Members shall be personally responsible for the behavior and charges of their guests.
Members may also sponsor events at the Clubhouse for family, social, charitable, or business purposes, but may not receive any form of compensation or financial gain for doing so. Prior to making any reservation, members shall identify the organization or group that is to attend and the specific nature of the event. Sponsors must be members of their sponsored organization or social group, must be present at the event, and will be personally responsible for the behavior of those who attend and for all charges that are incurred. The House Committee reserves the right to approve or disapprove any member-sponsored event.
Member-sponsored events may not be used in any way to raise funds for political candidates or political causes, and political fundraising literature may not be distributed in the Clubhouse. This provision shall not be construed to prevent political figures from appearing or speaking at an event, so long as fundraising activities are neither conducted nor implied.
Those who attend a member-sponsored event may not have access to or use of the Clubhouse, except as is necessary to pass through public areas to or from the event, unless accompanied by the sponsoring member or members. Members shall show consideration for the privacy and comfort of the membership when accompanying their guests in the Clubhouse. Specific rules or customs governing the use of rooms such as the Douglas Reading Room, the Library, Billiard Room, etc. must be observed.
Members must always notify personal guests and participants in their sponsored events, in advance, of the rules pertaining to conduct in the Clubhouse, particularly including those governing appropriate attire, display of business papers, use of electronic devices, etc. Members are always responsible to ensure that their guests comply with all Club rules.
Outerwear and coats, clothing bags, luggage larger than brief or attaché cases, athletic equipment bags, backpacks, strollers, shopping bags and similar items must not be brought into any of the public rooms of the Clubhouse. Such items may be checked in the check room or with lobby staff to be brought to a guest room or held on a baggage cart pending departure, secured by an overnight guest in a guest room, or left in a locker or stall in an athletic facility used by a member or guest.
The Club will exercise due diligence in protecting the property of members and guests in the Clubhouse, but its responsibility for any loss or damage of such property may be limited by law.
No member or guest shall use stationery bearing the name or logo of the Club or the Club's mailboxes or address for business purposes or in a manner that might involve the Club in any way. No member or guest shall use Club stationery or the name "The University Club" with the intention or consequence of having it appear in a public forum such as a newspaper, periodical or other publication, or newspaper publicity or press release, without prior written permission from the House Committee. There shall be no press or media coverage of Club related activities without written approval of the House Committee. The member or member host at all Club events is responsible to ensure that other members' privacy is respected.
No photography is permitted in the Club at any time without prior written permission from the House Committee. If a photograph, video or other depiction of a University Club member or of the Clubs facilities is taken or made on Club property, it is a violation of Club policy for the depiction to be posted on a website, social networking site or similar communications medium. Without the written approval of the House Committee, it is also a violation of Club policy to describe in related text or commentary any of the Clubs facilities or activities. Any violation of this rule by a member or a guest of a member is punishable by suspension of the member or other discipline up to and including expulsion by the Council.
No member or guest shall give any money or other gratuity to any employee of the Club. The only permitted gifts or gratuities to employees are donations to the Christmas or other club-sponsored funds and the gratuity system in the Dining Rooms or elsewhere, as authorized by the House Committee.
Members and guests shall not send employees out of the Clubhouse for any purpose.
No animals, other than guide dogs, shall be allowed on the Club premises.
All requests and complaints shall be made in writing, signed and addressed to the House Committee. It shall be the duty of the House Committee to call the attention of the members to any violation of the Constitution or House Rules, and to report the same to the Council. Whenever, in the judgment of the House Committee, any member shall have persistently violated the letter or spirit of the House Rules, the House Committee may recommend that the Council suspend the privileges of such member, or the House Committee may exercise such other disciplinary measures as it may deem advisable.
The engagement, compensation and general supervision of employees shall be under the direction of the House Committee. The Manager of the Club shall operate under written authority delegated to him by the House Committee and may be authorized to represent the House Committee in all matters within the limits of that authority.
Gentleman members and guests are required to wear jackets, dress shirts and ties. Lady members and guests are required to wear clothing meeting similar standards; specifically, tailored clothing that otherwise conforms to this Rule, e.g. suits, dresses, or skirts and dress shirts or sweaters, or tailored pants with dress shirts and jackets, elegant sweaters or scarves of equivalent formality. Tailored pants paired with frilly/tailored/beaded tops may be worn without a jacket, sweater or scarf.
The following clothing is prohibited in the Clubhouse at all times: jeans, designer denim apparel and other denim clothing, shorts, Capri, clam digger, and cargo pants, T-shirts, halter-topped sportswear and bare midriff tops, mini-skirts or dresses, workout or warm-up suits, sport, beach or thong sandals and sneakers or other athletic shoes.
Notwithstanding the above:
- On weekdays, members and guests checking into or out of guest rooms may pass through the lobby, to and from the elevator and the front door, wearing informal dress that includes no prohibited items, but after check-in and before check-out the balance of this Rule applies in full;
- On weekends and holidays, incoming and exiting members and guests may pass through the lobby or go to the Tap Room, Billiard Room, Television Room, a guest room or an athletic facility wearing informal dress that includes no prohibited items; and
- Jackets and ties are not required in the Tap Room on weekends. Ties are not required at breakfast on weekends.
Otherwise, attire in the Clubhouse must conform to this Rule in all respects and in all areas of the Clubhouse.
The Club reserves the right, in its sole discretion, to determine on a case by case basis what is or is not appropriate attire, and in doing so its objective will be to preserve the ambiance of the Clubhouse. Members are advised, and should advise their guests (including those attending member-sponsored events) that anyone, including children, not conforming to this Rule after being requested to do so will not be served and may be asked to leave the Clubhouse, or if going to a guest room or athletic dressing room, to enter through the service entrance. Members and guests must courteously and cooperatively respond to Club employees seeking to achieve compliance with this Rule.
Cellular phones, other digital communication devices and laptop computers must remain silent and may not be used in any of the public areas of the Clubhouse, such as the Atrium, Douglas Reading Room, dining rooms, corridors, athletic facilities, and restrooms. The conduct of business meetings, display of business papers or any meeting where the discussion becomes disturbing to others are also prohibited in public areas of the Clubhouse. Private rooms are available by reservation.
Cellular phones and other digital devices may be used for making and/or receiving phone calls and electronic messages in private rooms and in the telephone booths located throughout the Club - most of which provide adequate reception for these devices. In addition, many of the Club's house phones may be used without charge for outgoing local calls, including most calls to local cellular exchanges. Please keep usage brief and be considerate of others seeking to use the booths.
Digital devices and laptop computers may be used silently in the Library and in private rooms or other areas of the Clubhouse that may be designated for such use by the House Committee.