The House Committee will determine and publish the hours during which the
Club will remain open, and shall have authority to close any of the Club
rooms at any time.
Regulations governing the use of the Clubhouse shall be under the control of
the House Committee, including charges for supplies or services in any
department. Such charges shall be uniform for all members.
On the first day of each month (or as soon thereafter as may be
practicable), a statement of accounts shall be mailed to each member.
The House Committee may adopt and enforce such rules, regulations and
policies from time to time as it may deem advisable with respect to further
notices to be given and action to be taken in all cases of delinquency in
payment of any indebtedness of a member, provided that no member shall be
suspended or expelled for non-payment of any indebtedness to the Club,
except by action of the Council under the provision of Article XIV of the
Checks may be cashed by members for an amount not exceeding one hundred
fifty dollars in one day, when presented in person by a member before 11
p.m. This privilege may be withdrawn or altered by the House Committee.
Cash payments for Club services are not permitted. All charges must be
signed for. The use of credit cards to settle accounts is permitted for
guests of members residing in the Clubhouse, and for members who live
outside the United States.
Room reservations must be cancelled 24 hours in advance of date of arrival
or the entire room charge will be placed on the monthly statement.
Reservations for Club functions must be cancelled with the office at least
two business days prior to the event. Charges for ticketed events outside
the Clubhouse and for related transportation are not refundable unless the
reservation can be resold to another member.
The Clubhouse is intended for the exclusive use of members and their guests.
Members may sponsor guests to occupy the Club's guestrooms, subject to
availability, who may then utilize the facilities and services of the
Clubhouse during their stay. Members may also register non-resident guests
for limited periods, as provided by Rules adopted by the Council. Other
guests of members may only use the Clubhouse when accompanied by a member,
and absent members may not authorize visitors to attend events, receive
services or incur charges. Members shall be personally responsible for the
behavior and charges of their guests.
Members may also sponsor events at the Clubhouse for family, social,
charitable, or business purposes, but may not receive any form of
compensation or financial gain for doing so. Prior to making any
reservation, members shall identify the organization or group that is to
attend and the specific nature of the event. Sponsors must be members of
their sponsored organization or social group, must be present at the event,
and will be personally responsible for the behavior of those who attend and
for all charges that are incurred. The House Committee reserves the right to
approve or disapprove any member-sponsored event.
Member-sponsored events may not be used in any way to raise funds for
political candidates or political causes, and political fundraising
literature may not be distributed in the Clubhouse. This provision shall not
be construed to prevent political figures from appearing or speaking at an
event, so long as fundraising activities are neither conducted nor implied.
Those who attend a member-sponsored event may not have access to or use of
the Clubhouse, except as is necessary to pass through public areas to or
from the event, unless accompanied by the sponsoring member or members.
Members shall show consideration for the privacy and comfort of the
membership when accompanying their guests in the Clubhouse. Specific rules
or customs governing the use of rooms such as the Douglas Reading Room, the
Library, Billiard Room, etc. must be observed.
Members must always notify personal guests and participants in their
sponsored events, in advance, of the rules pertaining to conduct in the
Clubhouse, particularly including those governing appropriate attire,
display of business papers, use of electronic devices, etc. Members are
always responsible to ensure that their guests comply with all Club rules.
Outerwear and coats, clothing bags, luggage larger than brief or attaché
cases, athletic equipment bags, backpacks, strollers, shopping bags and
similar items must not be brought into any of the public rooms of the
Clubhouse. Such items may be checked in the check room or with lobby staff
to be brought to a guest room or held on a baggage cart pending departure,
secured by an overnight guest in a guest room, or left in a locker or stall
in an athletic facility used by a member or guest.
The Club will exercise due diligence in protecting the property of members
and guests in the Clubhouse, but its responsibility for any loss or damage
of such property may be limited by law.
No member or guest shall use stationery bearing the name or logo of the Club
or the Club's mailboxes or address for business purposes or in a manner that
might involve the Club in any way. No member or guest shall use Club
stationery or the name "The University Club" with the intention or
consequence of having it appear in a public forum such as a newspaper,
periodical or other publication, or newspaper publicity or press release,
without prior written permission from the House Committee. There shall be no
press or media coverage of Club related activities without written approval
of the House Committee. The member or member host at all Club events is
responsible to ensure that other members' privacy is respected.
No photography is permitted in the Club at any time without prior written
permission from the House Committee. If a photograph, video or other
depiction of a University Club member or of the Clubs facilities is taken
or made on Club property, it is a violation of Club policy for the depiction
to be posted on a website, social networking site or similar communications
medium. Without the written approval of the House Committee, it is also a
violation of Club policy to describe in related text or commentary any of
the Clubs facilities or activities. Any violation of this rule by a member
or a guest of a member is punishable by suspension of the member or other
discipline up to and including expulsion by the Council.
No member or guest shall give any money or other gratuity to any employee of
the Club. The only permitted gifts or gratuities to employees are donations
to the Christmas or other club-sponsored funds and the gratuity system in
the Dining Rooms or elsewhere, as authorized by the House Committee.
Members and guests shall not send employees out of the Clubhouse for any
No animals, other than guide dogs, shall be allowed on the Club premises.
All requests and complaints shall be made in writing, signed and addressed
to the House Committee. It shall be the duty of the House Committee to call
the attention of the members to any violation of the Constitution or House
Rules, and to report the same to the Council. Whenever, in the judgment of
the House Committee, any member shall have persistently violated the letter
or spirit of the House Rules, the House Committee may recommend that the
Council suspend the privileges of such member, or the House Committee may
exercise such other disciplinary measures as it may deem advisable.
The engagement, compensation and general supervision of employees shall be
under the direction of the House Committee. The Manager of the Club shall
operate under written authority delegated to him by the House Committee and
may be authorized to represent the House Committee in all matters within the
limits of that authority.
Gentleman members and guests are required to wear jackets, dress shirts and
ties. Lady members and guests are required to wear clothing meeting similar
standards; specifically, tailored clothing that otherwise conforms to this
Rule, e.g. suits, dresses, or skirts and dress shirts or sweaters, or
tailored pants with dress shirts and jackets, elegant sweaters or scarves of
equivalent formality. Tailored pants paired with frilly/tailored/beaded tops
may be worn without a jacket, sweater or scarf.
The following clothing is prohibited in the Clubhouse at all times: jeans,
designer denim apparel and other denim clothing, shorts, Capri, clam digger,
and cargo pants, T-shirts, halter-topped sportswear and bare midriff tops,
mini-skirts or dresses, workout or warm-up suits, sport, beach or thong
sandals and sneakers or other athletic shoes.
Notwithstanding the above:
- On weekdays, members and guests checking into or out of guest rooms may
pass through the lobby, to and from the elevator and the front door, wearing
informal dress that includes no prohibited items, but after check-in and
before check-out the balance of this Rule applies in full;
- On weekends and holidays, incoming and exiting members and guests may pass
through the lobby or go to the Tap Room, Billiard Room, Television Room, a
guest room or an athletic facility wearing informal dress that includes no
prohibited items; and
- Jackets and ties are not required in the Tap Room on weekends. Ties are
not required at breakfast on weekends.
Otherwise, attire in the Clubhouse must conform to this Rule in all respects
and in all areas of the Clubhouse.
The Club reserves the right, in its sole discretion, to determine on a case
by case basis what is or is not appropriate attire, and in doing so its
objective will be to preserve the ambiance of the Clubhouse.
Members are advised, and should advise their guests (including those
attending member-sponsored events) that anyone, including children, not
conforming to this Rule after being requested to do so will not be served
and may be asked to leave the Clubhouse, or if going to a guest room or
athletic dressing room, to enter through the service entrance. Members and
guests must courteously and cooperatively respond to Club employees seeking
to achieve compliance with this Rule.
Cellular phones, other digital communication devices and laptop computers
must remain silent and may not be used in any of the public areas of the
Clubhouse, such as the Atrium, Douglas Reading Room, dining rooms,
corridors, athletic facilities, and restrooms. The conduct of business
meetings, display of business papers or any meeting where the discussion
becomes disturbing to others are also prohibited in public areas of the
Clubhouse. Private rooms are available by reservation.
Cellular phones and other digital devices may be used for making and/or
receiving phone calls and electronic messages in private rooms and in the
telephone booths located throughout the Club - most of which provide
adequate reception for these devices. In addition, many of the Club's house
phones may be used without charge for outgoing local calls, including most
calls to local cellular exchanges. Please keep usage brief and be
considerate of others seeking to use the booths.
Digital devices and laptop computers may be used silently in the Library and
in private rooms or other areas of the Clubhouse that may be designated for
such use by the House Committee.